Leave of Absence (LOA) or Cover Request Form

Welcome to the Leave of Absence request page.

Please read the important information contained on this page and then use the button at the bottom of the page to access the LOA form.  This form enables staff to submit requests for time away from work in a simple and consistent way.

Important Update

Only digital submissions are now accepted. Paper forms are no longer in use and will not be processed.

What this form can be used for

You can use this form to submit:

• Personal Leave
• Professional Leave
• Wellbeing Half Day Leave Requests

You may also use this form to request LOA/cover for:

• Part-day absences (e.g. 8:00am – 10:00am)
• Single full-day absences (e.g. 8:00am – 4:00pm)
• Multiple consecutive full days (e.g. 8:00am Monday to 4:00pm Wednesday)

Important guidance before submitting

• If you need to request non-consecutive days or multiple individual periods across consecutive days, you must submit a separate form for each absence.
• You must discuss your request with your Line Manager and gain approval before submitting this form. Failure to do so may result in your request being declined.

Medical and Dependant Appointments

• Appointments (including medical or dependant-related) should be scheduled outside of working hours wherever possible.
• The school requires proof of appointment.
• You will receive a follow-up email with instructions on where to send this proof.
• Do not send proof unless specifically requested.

Confidentiality and Communication

• Your Line Manager will be copied into all communications relating to your request.
• Please only include information in this form that you are comfortable sharing with them.
• If you need to provide sensitive or confidential details, please email loa@rbhs.co.uk after submitting your form.

Please ensure all information provided is accurate and complete before submission to avoid delays in processing your request.

Click here to access the LOA / Cover Request form